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Tuesday, September 22, 2020

Accessing Your Google Drive Files Offline

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Google’s storage system, Google Drive is a great way to safeguard your information from the possible corruption of your mobile device and also to enable easy access to all your data from anywhere in the world without carrying such things around.

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Launched in 2012, this synchronisation service and file storage that has been developed by Google allows the users to keep their files on their servers for safe keeping, synchronising data across various mobile devices and can also share files stored in the cloud.

Every user has access to 15 gigabytes of free storage and paid plans that run up to 100 gigabytes, one terabyte, two terabytes, ten terabytes and 30 terabytes.
The tech giant encompasses Google Docs, Sheets and Slides, and also an Office suite that allows the fast editing of documents, presentation, drawings, spreadsheets, forms and more.

To make things even amazing, Google came up with a feature that makes files stored in the storage to be available to the user’s offline. The new feature gives you the power to edit your Google files even when you are not connected to the internet either Wi-Fi or mobile network. But it’s restricted to some specific files which include Google Sheets, Google Docs and Google Slides. And to use the files offline, you need to provide them with offline access which has been added to the recent Google Drive’s update.

On a Desktop or Laptop Enabling offline access to your files:

  • Make sure your device is connected to the Internet
  • Gain access to the Google Chrome Browser. And make sure that you can access the browser through the regular window and not through incognito mode.
  • Go to the Chrome web store and download the Google Docs offline Chrome extension, install and enable it. If you don’t already have enough space on your device, you need to make sure that there is available space.

Accessing your Google Drive files offline

  • Open and sign in into your account with your Google Chrome browser if you haven’t.
  • Visit the following URL: ‘drive.google.come.drive.settings.’
    A box is available that you can check next to ‘Sync Google Docs, Slides and Drawings, sheets files to this computer so that it can be edited offline.

On an Android device Turning offline access on or off

  • Access Google Drive on your smartphone
  • Select the file you wish to save offline and then click on the vertical-ellipsis
    (three-dot) icon.
  • Should you choose to save a file offline, you need to click on the option ‘Available offline’.
  • Finding files that have been saved for offline access
  • Open the Google Drive, Docs, Sheets or Slides app.
  • Click on the three horizontal lines stacked vertically on top of one another (Hamburger Menu) and then tap on offline.

If you so wish to work on files offline from your computer, you will be required to install Backup and Sync. Your files can then be backed up and synced with your Windows or Mac computer. If you are using a Google Account through your school or your work, you’ll need to use Drive File Stream instead of the Backup and Sync mentioned earlier.

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